A Guide to QuickBooks for Landscaping & Lawn Care Businesses

When you’re running a successful landscaping business, there’s nothing more important than staying on top of your financial incomings and outgoings — it’s key to a healthy business. But if you’re a landscaper, then chances are, sitting in an office sifting through paperwork all day is not your idea of time well spent.

QuickBooks is a trusted and easy-to-use accounting software ideal for every landscaping business. It’ll take the time and hassle out of bookkeeping so you can focus on what you do best. 

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Short on time? Skip ahead!

• 1. What is accounting or bookkeeping software
• 2. QuickBooks for landscapers - what is it and how does it work?
• 3.  What is lawncare software?
• 4.  How to integrate QuickBooks and Tradify

1. What is accounting or bookkeeping software?

In a nutshell, software like QuickBooks gives you all the tools you need to handle your own accounting, meaning you can do it all yourself easily, and without as much pressure to hire an accountant.

Different brands of bookkeeping software offer different features. The best ones should always be able to do the following:

• Invoicing
• Payroll
• Bill payments
• Accounting
• Financial reporting

2. QuickBooks for landscapers - what is it and how does it work?

More and more small businesses use online accounting software like QuickBooks to save time on office work and make sure that everything they do is above the board and totally legitimate. 

When bookkeeping it’s easy to get bogged down by the data, but by minimizing manual admin tasks like having to reconcile expenses, do your own payroll, or generate financial statements, QuickBooks keeps your accounts orderly and up-to-date. 

What’s the best QuickBooks version for your electrical business?

• QuickBooks Online is ideal for you if you need regular access to financial admin on the go
• If you take care of financial admin from an office then look no further than QuickBooks Desktop.

What are some of QuickBook’s core features?

• Accounting - Organize cash flow in and out of your business. Provide business statements to keep track of your company’s financial well-being. Produce and save receipts so you can claim back business expenses.
• Payments - Provide customers with a convenient variety of payment methods like credit or debit cards, ACH, and eCheck, making your client relationships smooth and stress-free.
• Payroll - Ensure salary payments to your employees are made on time. Automatically calculate, file, and pay taxes instead of manually doing so. Manage HR and employee benefits in one place. 

Pricing and plan options

QuickBooks offers different plans that are suitable for varying budgets and price requirements.

After registering, you can select the subscription suiting your business needs best. QuickBooks also offers a 30-day free trial, allowing you to test-run the accounting software first before deciding whether it’s the right tool for your landscaping business.

Simple Start - Best for landscapers starting up a business.

• Track income and expenses
• Send custom invoices and quotes
• Connect to your bank
• Track Sales Tax, GST, VAT
• Insights and reports
• Capture and organize receipts
• Progress invoicing
• For one user, plus your accountant

Essentials - Best for landscapers wanting to consolidate their business.

You can access the same features as Simple, plus:

• Manage bills and payments
• Track employee time
• Multi-currency
• For three users, plus an accountant

Plus - Best for landscapers wanting to expand their businesses.

You can access the same features as Essentials, plus:

• Pay recurring transactions and bills
• Track inventory
• Track project profitability
• Manage budgets
• For five users, plus an accountant

3. What is lawn care software?

Accounting software brings so many benefits. But as a landscaping or lawn care specialist, why not program your entire business to run as efficiently as possible? Tradify is the all-in-one business management software trusted by thousands of landscapers, lawn care specialists, and tradespeople, to consolidate and automate their crucial admin tasks. 

• Schedule and manage jobs on the go, from the palm of your hand.
• Access customizable templates, and upload material and price lists.
• Send quotes and invoices from anywhere, helping you get paid faster.
• Schedule appointments with landscapers through our connections feature.
• Keep track of inquiries so you never miss a lead. Tradify will automatically turn them into quotes.
• Connect Tradify with Google Calendar to see who’s closest to a job for faster uptake.

4. The benefits of bringing the two systems together

Choosing the right digital tools is as crucial as choosing the right lawnmower. The last thing you want is a confusing maze of digital software over-complicating your critical business admin. 

Tradify syncs with only the best accounting software providers, like QuickBooks. It allows you to access all the information and digital tools you need at your fingertips, in one easy-to-use app. Here’s how:

One source of truth. Tradify and QuickBooks share data, meaning you’ll never have to input the same information more than once. That means less hassle dealing with admin, and more time to concentrate on the job.

For instance, if a client asks you to give their garden a makeover, you can instantly generate a quote in Tradify and have all that financial information simultaneously sync with your QuickBooks account.

Work faster, not harder. Running a landscaping business is demanding. With all the work on the job to focus on, It’s difficult to give admin tasks the necessary time and attention. Thankfully, with the integration of Tradify and QuickBooks, there’s a smooth automation system. 

Take control of your finances. If you and your accountant aren’t on the same page, how can your financial admin ever be under control? Don’t waste time number chasing, give yourself and your accountant instant access to account information so that you can communicate easily and leave stress behind.

5. How to integrate QuickBooks and Tradify

Connecting Tradify with Quickbooks couldn’t be simpler:

• Head to Settings, select ‘Integrations’, and then ‘QuickBooks’.
• Select ‘Log in to QuickBooks’. You’ll be redirected to QuickBooks to log in and authorize Tradify.
• Enter your QuickBooks login details and select ‘Sign in’.
• Click ‘Authorize’ to allow data sharing between Tradify and QuickBooks.
• Next, you’ll be redirected to Tradify and four new account fields.
• Select the appropriate account codes for labor, materials, your bank account, and purchases using the fields provided, and click ‘OK’.

Discover the benefits of integrated business management software for yourself! Sign up for a 14-day free trial with Tradify, no strings attached!